Campus Announcement Email

Campus Announcement Email

Audience: students, campus leaders, community members

Let the public know about your plans to celebrate Vote Early Day! Don’t worry if you don’t have all the details ironed out yet – this is just to get people to save the date and build excitement for your celebration. As you get closer to Vote Early Day, adapt this email and send it out again to keep your celebration fresh in your audience’s minds!

Subject line: Join us in celebrating Vote Early Day!

Dear [Friends/Supporters/etc], 

This fall, [Campus/Student Group] is joining thousands of organizations across the country to celebrate Vote Early Day, and we want you to join us! Vote Early Day is a holiday (celebrated on October 29) with concerts, marches, educational events, and more to help voters learn about their options to cast their ballot ahead of state, local and municipal elections. It is a movement of thousands of partners across the nation – from businesses to nonprofits to campuses – to empower Americans to vote early and make their voices heard.

To celebrate, we will be taking over our [insert campus name] and [insert your activation plans].


To celebrate, we will gather outside of Kimmel Hall, the campus location for voting early and decorate the sidewalk with chalk art to draw attention to the spot! Afterwards, we’ll all head into Kimmel to cast our ballot together. 

Location: XXXXX


Date: October 29


Voting early ensures that last-minute problems, long lines at the polls, voter disinformation, and confusing election laws can’t stop Americans from casting their ballot. Millions of Americans have options to vote ahead of Election Day by mail or in person, and we’re excited to be hosting an event to help ensure people in our community have the tools they need to cast their ballot early. Learn more about Vote Early Day and find your options to vote early at

We hope that we can count on you to join us for our Campus Takeover event! Sign up to join us by clicking here [sign-up link]. We will follow up with more details closer to the day, and in the meantime please don’t hesitate to reach out to [contact info] with any questions. 

All the best, 

[Sender Name]

If you have encountered a problem with voting, please call this national nonpartisan hotline: 866-OUR-VOTE.