Campus Election Official Outreach Email

Campus Election Official Outreach Email

Audience: the staff at your local election office


If your activation involves bringing voters to a location for voting early—either at a ballot drop box or an in-person polling place—make sure you reach out to your local election official and let them know about your plans! Use this email template to give your election office an overview of your activation and help them prepare for Vote Early Day. 

Don’t have a site for voting early on campus? Check out this resource for working with your local election office to fix that! 


Subject line: [Campus/Student Group]’s Plans to Celebrate Vote Early Day on October 28

Dear [Name], 

[Campus/Student Group] is planning to celebrate Vote Early Day by bringing voters in our community to cast their ballot early at [location]. I wanted to reach out to provide details about our plan, see if there are any concerns we should be aware of, and find out how we can make Vote Early Day as easy for your staff as possible.

What: [brief description of your activation, particularly the part that involves casting a ballot or anything else that might involve election officials]

Who: [Campus/Student Group] anticipates bringing XXX voters to cast their ballot

When: October 28 at [time frame]

Where: [location for voting early]

Why: Vote Early Day is a holiday celebrated by thousands of partners across the nation to empower Americans to vote early and celebrate the act of casting a ballot. By joining this movement, [Campus/Student Group] will provide voters in our community a fun and concrete reason to cast their ballot early. This will ensure voters have the time to overcome any potential obstacles to casting their ballot and will reduce traffic at the polls for everyone on Election Day.

We appreciate all that you do to make our democracy work. As we finalize the plans for our celebration, please let us know if there is anything we can do to make this a smooth process for your office. 

You can reach out to [your contact info] with any questions. Thank you very much for your assistance!

All the best, 

[Sender Name]

If you have encountered a problem with voting, please call this national nonpartisan hotline: 866-OUR-VOTE.