Campus Event Attendee Logistics Confirmation Email

Campus Event Attendee Logistics Confirmation Email

Audience: people attending your celebration

Send your event attendees one final reminder about your celebration! Make sure all the event logistics are easy to access.

IMPORTANT: If attendees will be casting their ballot as part of your activation, make sure they bring all the materials they will need:

  • If your celebration is centered around a ballot drop box, remind them to bring their mail ballot with them to the event. 
  • Double check the ID requirements in your state. If necessary, remind them to bring their IDs with them to the polls. Our friends at Vote Riders have compiled a comprehensive guide for every state that you can send to your guests.

Subject line: Reminder: Tomorrow’s Vote Early Day Celebration

Hi [Name], 

Thank you for signing up to attend [Campus/Student Group]’s Vote Early Day celebration! We’re thrilled to have you joining us for our [type of celebration].  

[brief event description


We’ll be gathering outside of Kimmel Hall to decorate the sidewalk around our campus’s location for voting early with chalk art. Afterwards, we’ll all head into Kimmel to vote together. 

Event Details:

Location: [venue address]

Time: Tomorrow (October 29) at [time]

Directions: [include driving/public transportation/parking directions and where to meet at the venue

Voter Materials Needed: [any information relevant for casting a ballot, including a reminder to bring a mail ballot or an ID as needed.]


Per Wisconsin state law, make sure to bring a photo ID with you to vote. You can find a list of acceptable IDs here.  

If you have any questions, please don’t hesitate to reach out to us at [your contact info]. We look forward to seeing you tomorrow!

All the best,

[Sender Name]

If you have encountered a problem with voting, please call this national nonpartisan hotline: 866-OUR-VOTE.