Nonprofit Activation Volunteer Recruitment Email

Nonprofit Activation Volunteer Recruitment Email

Audience: your organization’s membership, community members, and any other potential volunteers

As you build your activation, reach out to volunteers for help—many hands make light work! Direct, personal contact is the best way to recruit volunteers. Use this template to introduce your plans for Vote Early Day and get volunteers to come on board. 

Subject line: Volunteer with [Nonprofit] to Celebrate Vote Early Day!

Hello [Name], 

I’m reaching out because [Nonprofit] is celebrating Vote Early Day this fall and we’d love to have your help making it a huge success!

Vote Early Day is a civic holiday celebrated with concerts, educational events, marches, and other fun ways to help voters learn about their options to cast their ballot ahead of Election Day in this year’s elections. It is a movement of thousands of partners across the nation—from businesses to nonprofits to campuses—to empower Americans to vote early and celebrate our democracy.

To celebrate, we will be [insert your activation plans].


To celebrate, we will be hosting a march to the polls! We will parade around our neighborhood and down to the courthouse, where we will all cast our ballots together. 

Location: XXXXX


Date: Vote Early Day, October 29

We are asking volunteers to [insert volunteer duties]. 


We are asking volunteers to decorate signs ahead of time, get to the parade’s starting point half an hour early to set up, and help answer voters’ questions about how to cast a ballot. 

Would you be willing to help us out? 


When Americans vote early, they ensure that last-minute problems, long lines at the polls, voter disinformation, and confusing election laws can’t stop them from casting their ballot. Millions of Americans are eligible to vote ahead of Election Day, but so many—including members of our community—don’t know about their options to do so. By celebrating Vote Early Day, we will ensure our friends and neighbors have the tools they need to vote early and make their voices heard. 

We would love to have you join us for this celebration! If you’re interested in volunteering, please sign up at [sign-up link]. Please don’t hesitate to reach out to [your contact info] with any questions. 

All the best, 

[Sender Name]

If you have encountered a problem with voting, please call this national nonpartisan hotline: 866-OUR-VOTE.